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BrM User Group Constitution

AASHTOWare Bridge Management

 Users Group (BrMUG)

 Constitution

ARTICLE I - NAME

The name of this organization shall be Bridge Management Users Group (BrMUG), hereinafter called the Users Group.

ARTICLE II- OBJECTIVES

The objectives of the Users Group, a nonprofit organization, are:

1. To provide a forum for a unified voice to direct the course of AASHTOware Bridge Management, hereinafter called the product, or any products which may supersede the product.

2. To provide cooperative technical support of the product.

3. To encourage acceptance of the product as a national bridge management system. 

ARTICLE III - MEMBERSHIP

Section 1

A MEMBER may be any organization that holds a site license to the product from AASHTO.  Failure to renew the site license for AASHTOWare Bridge Management will result in forfeiture of membership in the Users Group and removal from the mailing list.

Each MEMBER is entitled to a single vote. Only one of its representatives can hold a single office as defined in Article IV, Section 1.

ARTICLE IV - BOARD OF DIRECTORS

Section 1

The governing body of the Users Group shall be a Board of Directors consisting of the Users Group President, Vice President, and Secretary. Individuals serving on the AASHTOWare Bridge Task Force may not serve concurrently on the User Group Board of Directors. An individual who has served previously on the Board of Directors is excluded from serving on the Board of Directors for a one-year period following the end of his or her term.

Section 2

The Secretary shall be elected at the Annual Users Group meeting. The Secretary shall make the arrangements for the next Users Group meeting.

Section 3

The office of the President shall be filled by advancement of the previous Vice President.  The office of the Vice President shall by filled by advancement of the previous Secretary.

Section 4

A simple majority of votes cast by MEMBERS present at a meeting or by written proxy shall constitute an election.

Section 5

The Board of Directors' term of office shall be for one year and begin at the close of the Annual Meeting in which they are elected.

Section 6

In the event of a Vacancy, during the year of office of the President, Vice President or Secretary, the positions may be filled as follows: A vacancy in the office of President shall be filled by the Vice President. A vacancy in the office of Vice President shall be filled by the Secretary. A vacancy in the office of Secretary shall be filled by appointment of the President.

Section 7

The duties of the officers shall be as set forth in this Constitution and the Users Group By-Laws. Revisions of the duties may be only as a revision of the Constitution By-Laws.

Section 8

The President shall be the official Users Group representative at all functions including the AASHTOWare Bridge Task Force meetings, if invited. The Vice President shall represent the Users Group in the absence of the President. The President may delegate any officer to represent the User Group.

Section 9

The Secretary shall maintain the minutes of the annual meetings and receive each member organization's membership fees, if assessed, maintain books of account, give financial report at the annual meeting, and expend funds as defined in the budget. Any expenditures not defined in the budget must be approved by a majority vote of the MEMBERS present at a meeting. The Secretary shall also be responsible for maintaining lists of all MEMBERS with mailing addresses, records of attendance at meetings, and the name of the designated representative. The Secretary may not allow the use of such list for commercial purposes. 

Section 10

Any of the duties specified in the Constitution and By-Laws as the responsibility of the Board of Directors may be delegated to committees appointed by the President and confirmed by a majority vote of the Board of Directors present at a meeting. 

Section 11

The Board of Directors is specifically empowered to represent the Users Group in proposing specific projects to such organizations as the Federal Highway Administration and AASHTO for financing.

ARTICLE V - MEETINGS

Section 1

The time of each succeeding annual meeting shall be decided by the Secretary. The President, acting with approval of a majority vote of the Board of Directors present, may

change the time and place of the annual meeting with reasonable cause. Final notices of the meeting site, dates and agenda shall be sent to the list of Members that is maintained by the Secretary.

Section 2

Special meetings of the membership may be called by the President and Vice President.  The call of the special meeting must state the business to be transacted, and no business

shall be transacted except that stated in the call. The meeting may be conducted via EMail or at a physical site.

Section 3

The MEMBERS attending the annual meeting may by majority vote decide to hold interim meetings as required. This meeting is not to be considered a special meeting as outlined in Section 2, and a vote by the MEMBERS present shall be the same as the annual meeting.

ARTICLE VI - AMENDMENTS

Section 1

The Constitution may be amended and By-Laws may be adopted, amended, or repealed at any scheduled meeting by a majority vote of the MEMBERS in attendance.

Section 2

Amendments to the Constitution may be submitted by any MEMBER through the Vice President. Such proposed amendments must be circulated to the MEMBERS of the Users Group with or before the final notice for that meeting.

Section 3

Constitutional amendments or By-Laws may be adopted, amended, or repealed at any scheduled meeting by a simple majority vote of the MEMBERS in attendance.

Section 4

Standing rules for the conduct of business at any meeting may be adopted for that meeting by a simple majority vote of the members in attendance.